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The AI phone receptionist for tutors & tuition centres.
Parents tend to ring after school, which is exactly when you are teaching. Ringmere picks up, takes the subject, exam board and year group, and books the assessment or the first lesson into your diary.
The missed-call problem
Sound familiar?
- Parents calling after school while you are mid-lesson
- Mock and exam season enquiries that go to the first tutor to answer
- Cancellations and swaps that take an evening of texting
Every one of those is a booking walking to a competitor. Ringmere answers before it does.
How Ringmere helps tutors & tuition centres
Answer, book, and hand you the rest.
Answers your calls, 24/7
First-ring pickup, evenings and weekends included, so callers get a real answer instead of voicemail.
Books lessons by subject and tutor
Checks the right tutor’s availability, books the lesson or free assessment, and saves the subject, level and year group with it.
Escalates what matters
Urgent, clinical or unhappy callers go to your team immediately, with full context.
It answers messages too: on Growth and Pro, customers can WhatsApp or text your business and the same receptionist replies, books and takes orders.
Call by call
Every call a tutor gets.
A tutor’s phone is busiest in the hours they are teaching. This is what Ringmere does with the calls that come in between 4pm and bedtime.
| The call | What Ringmere does |
|---|---|
| A parent looking for GCSE help before the mocks | Answers what you have approved, such as your subjects, prices and whether lessons are online or in person, takes the exam board and year group, and books a free assessment or the first lesson. |
| “Do you do 11+?” or “are your tutors DBS checked?” | Answered from the FAQs you approve. If it is not in what you have written, it says so and takes a message rather than guessing. |
| A student who wants the same slot every week | Books the next lesson and passes the request for a regular slot to you, so the weekly arrangement is yours to confirm. |
| Cancelling or moving tonight’s lesson | Handled on the call within your cancellation rules, so the slot is free for the next family. |
| A place on a small-group revision session | Tells the caller how many places are left and books them in. A full session is not offered. |
| A worry about a student’s wellbeing | Escalated to a person straight away with the caller’s number. Ringmere does not advise. |
| School holidays and the run-up to exams | Answered the same way, so the families planning revision over Easter reach you rather than a voicemail. |
An example call
Written to show how a call goes, using sample services and prices; not a recording.
Caller: Hi, my son’s in Year 11 and struggling with maths. Do you have anyone for GCSE?
Ringmere: Yes, we tutor GCSE maths, and lessons are £35 an hour. Which exam board is he with?
Caller: AQA, I think. Higher tier.
Ringmere: Thanks. We start with a free 30-minute assessment so the tutor can see where he is. I have Tuesday at 5pm or Thursday at 6pm.
Caller: Thursday at six.
Ringmere: Lovely. Can I take your name, and your son’s?
Caller: Claire Morgan, and he’s Josh.
Ringmere: Thanks, Claire. Josh is booked for a free maths assessment on Thursday at 6pm, noted as Year 11, AQA higher tier.
Your services, your words
It only ever offers what you approve.
Import your services and prices in seconds. Ringmere quotes exactly what you configure, never a made-up price or a promise you can’t keep.
Questions from tutors & tuition centres
Good to know.
What does it ask a parent?
Can it match a student to the right tutor?
Can it book a regular weekly lesson?
Does it handle small-group sessions?
Will it talk about a child’s progress or wellbeing?
Can it take payment for a block of lessons?
What does an AI receptionist cost for a tutor?
Is Ringmere an answering service for tutors & tuition centres?
Stop losing tutoring bookings.
Put Ringmere on your line today, with a 7-day free trial you can cancel anytime.